PRS LANDLORD REGISTRATION PREPARATION
PRS Landlord Registration.
Get Ready for What’s Next.
Your Property Paperwork. Sorted.
Understand England’s new PRS registration requirements, regional deadlines and the property information landlords need to prepare.
From Leicester to portfolios across England, CRS Matrix helps you get organised ahead of registration.
For individual landlords, portfolio owners and letting agents across England.
UNDERSTANDING THE CHANGES
What Is the Private Rented Sector (PRS) Database?
England is introducing a national registration system for private landlords and rental properties. The aim is to provide a clearer record of properties in the private rented sector and help landlords, tenants and local authorities understand and uphold their responsibilities.
01 / WHO
Who needs to register?
Private landlords with qualifying rental properties in England, subject to the government’s published rules.
02 / WHEN
When does it begin?
Registration is being introduced in regional stages, with different opening dates and deadlines.
03 / WHERE
Which region applies?
The location of each rental property determines its registration window, not the landlord’s home address.
Properties in more than one region?
Whether you live in Leicester or elsewhere, each rental property follows the timetable for its own location. Our guidance covers landlords with portfolios across England.
Preparation, not government registration
CRS Matrix helps organise property information and compliance records. The official registration service is operated by the government, and its guidance remains the definitive source.
LATEST GOVERNMENT GUIDANCE
Official PRS Registration Guidance for Landlords and Letting Agents
Use the official government resources to check registration responsibilities, property information requirements and the latest guidance for your circumstances.
OFFICIAL GOVERNMENT RESOURCE
Guidance for Landlords
Understand the registration process, property details and responsibilities that may apply to your rental properties.
View GOV.UK Guidance →OFFICIAL GOVERNMENT RESOURCE
Guidance for Letting Agents
Read about the role of letting agents and property managers, including acting on behalf of landlords.
View GOV.UK Guidance →CRS Matrix information reviewed: 31 October 2026. Official guidance may change.
FROM LEGISLATION TO REGISTRATION
PRS Registration Timeline: What Happens When?
These are the key milestones behind England’s new rental property registration system. The detailed table below gives the opening date and deadline for each region.
27 October 2025
Renters’ Rights Act receives Royal Assent
The legislation establishes the framework for reforms including the new private rented sector database.
1 May 2026
First tenancy reforms take effect
The first phase of the Renters’ Rights Act changes the tenancy rules in England. The database registration rollout is a separate later stage.
29 October 2026
Detailed registration guidance published
The government publishes guidance for landlords and letting agents, including the regional timetable, information requirements and registration fees.
15 December 2026
Regional registration begins
The West Midlands is the first region scheduled to open. Properties in other regions follow their published registration windows.
15 February to 14 May 2027
East Midlands registration window
This is the scheduled opening-to-deadline period for properties in Leicester and the wider East Midlands.
14 November 2027
Final regional registration deadline
The South West registration window closes, completing the initial regional rollout for occupied properties.
Sources: Government implementation roadmap and official landlord registration guidance. Dates are subject to any subsequent government changes.
OFFICIAL REGISTRATION TIMETABLE
PRS Registration: Regional Dates and Deadlines
England’s Register your rental property service is being introduced region by region, starting in the West Midlands on 15 December 2026. The registration deadline depends on where the rented property is located, not where the landlord lives or their business is based.
Properties across several regions?
Based in Leicester but own properties elsewhere in England? We can help organise information across your entire portfolio. Each property follows its own regional deadline. Government guidance allows properties in different regions to be registered together from the service launch, provided each deadline is met.
| Region | Opens | Deadline |
|---|---|---|
| West Midlands | 15 Dec 2026 | 14 Mar 2027 |
| East of England | 15 Jan 2027 | 14 Apr 2027 |
| East Midlands (Leicester) | 15 Feb 2027 | 14 May 2027 |
| South East | 15 Mar 2027 | 14 Jun 2027 |
| Yorkshire and Humber | 15 Apr 2027 | 14 Jul 2027 |
| North West | 15 May 2027 | 14 Aug 2027 |
| North East | 15 Jun 2027 | 14 Sep 2027 |
| London | 15 Jul 2027 | 14 Oct 2027 |
| South West | 15 Aug 2027 | 14 Nov 2027 |
On smaller screens, swipe sideways to view the full table. Deadlines are before midnight on the dates shown. East Midlands includes Leicester.
What Information Will Landlords Need to Register?
Before registering, gather the following information. The exact requirements depend on the property and landlord circumstances.
Landlord details
Identity, contact information and relevant ownership or organisation details.
Property information
Rental address, accommodation details and other property information required by the service.
Tenancy and rent
Occupancy, tenancy arrangements and relevant rent information.
Safety and energy records
Gas safety details where applicable, electrical inspection evidence (EICR or EIC) and EPC information.
Property licensing
Any applicable HMO, additional or selective licence details.
Agent arrangements
Details and supporting records where a letting agent or property manager assists.
Government registration fee
The government fee is £65 per property annually, subject to transitional adjustments during rollout. This is separate from any optional CRS Matrix preparation service.
Keep your registration up to date
Registered information that changes or expires must generally be updated within 28 days. Always refer to official guidance for the full requirements.
For letting agents: The government says agents and property managers may assist with certain information, but landlords must start their own registrations and remain legally responsible. We can discuss portfolio preparation support for your agency and landlord clients.
CRS Matrix provides independent preparation and record-organisation support, not official government registration. Information checked 31 October 2026. Official landlord guidance · Official letting agent guidance.
FOR LETTING AGENTS AND PROPERTY MANAGERS
Supporting Landlords Across Your Managed Portfolio?
Managing registration preparation for multiple landlords can be challenging, particularly when properties fall into different regional registration windows. CRS Matrix can help letting agents coordinate available property information, organise existing certificates and identify gaps across managed portfolios. Landlords remain responsible for their own registration, and agents should follow the government guidance on what assistance they can provide. Our approach is practical, organised and supported by real people.
Landlords with properties in different regions
You might live in Leicester and own properties elsewhere, or live outside the area and let a property in Leicester. Registration deadlines follow each property’s location, not the landlord’s home address. We can discuss preparation support for portfolios spanning several regions.
See official guidance for letting agents and property managers.
Register Your Agency’s InterestHOW CRS MATRIX CAN HELP
Your Property Paperwork. Sorted.
Gas safety certificates in emails, electrical reports with a letting agent and boiler records held by contractors. Property paperwork can quickly become scattered. CRS Matrix helps research available property information, request existing records from authorised contacts and bring the documents together into a clearer picture, so you can see what you have and what still needs attention.
Property Research
Research available information relating to your property address.
Document Collection
Contact your letting agent, contractors and other authorised document holders to request existing certificates, reports and relevant paperwork.
Certificate Information
Extract relevant details from the certificates and documents received.
Organised Property Record
Bring the available property information and paperwork into one organised record.
Identify Missing Information
Highlight documents or details that could not be located or still need attention.
Clear Written Summary
Receive a straightforward summary of what’s been gathered and any outstanding gaps, without requiring a particular file format or subscription.
We request records from third parties with your authorisation. Availability and response times depend on the organisations holding them; we cannot guarantee that every document can be obtained.
THREE SIMPLE STEPS
Getting Started Couldn’t Be Simpler.
01 · TELL US
Give Us Your Address
Tell us the property address and who might hold your paperwork. You can forward PDFs, send photographs or authorise us to contact your agent or contractor.
02 · WE GET TO WORK
We Do the Groundwork
We research the property, contact authorised agents and contractors to request existing records, and organise the available documents and information.
03 · WE BRING IT TOGETHER
Receive Your Organised Record
Receive your organised property information and a clear written summary of what we’ve gathered and anything still missing.
WHY CRS MATRIX?
Property Experience Behind Every Record.
CRS Matrix brings over 20 years of experience working with landlords, letting agents and contractors across Leicestershire. We understand how property paperwork becomes scattered, how certificates end up with different organisations and why retrieving information can be time-consuming.
Our Done For You service combines that practical property experience with our existing digital infrastructure to research, gather and organise available records. You’ll deal with real people who understand property compliance, not a complicated spreadsheet or another subscription to manage.
Real people doing the groundwork. Technology helping us keep it organised.
PROPERTY HISTORY MATTERS
Better Organised Today. Easier to Manage Tomorrow.
Our PRS preparation approach is supported by MyMatrixHub®, the CRS Matrix property information platform. It is designed to help bring property records, certificates and compliance history together, rather than leaving important information scattered across emails, folders and different contacts. Joining our priority list simply registers your interest in preparation support. It does not create a MyMatrixHub® account, require a subscription or commit you to a purchase.
Where portal access is offered, we will explain the available options separately. Owner Hub supports one property per landlord account.
PRS Preparation Priority List
Tell us a little about your rental properties and we’ll contact you about PRS preparation support. Registering your interest does not place an order or create a MyMatrixHub® account.
YOUR QUESTIONS, ANSWERED
Everything You Need to Know.
Answers about the forthcoming preparation service, official registration and what joining our priority list means.
What is the Done For You PRS preparation service?
It is a one-off CRS Matrix service to research available property information, request existing documents, organise records and provide a clear written summary of any gaps. It helps you prepare for government registration, but it is not the registration itself.
How much work do I need to do?
Tell us the property address and where paperwork may be held. You can forward documents or send photographs, and authorise us to approach relevant contacts. We’ll take care of the agreed groundwork and ask you to confirm anything important.
Do I need to find all my certificates first?
No. Gathering existing records is part of the service. If you have certificates or reports to hand, send them over, but you do not need to assemble everything before getting started.
Will you contact my letting agent or contractors?
Yes, with your authorisation. We can request relevant existing certificates, reports and paperwork from your letting agent, contractors or other authorised document holders. Their response and the availability of records are outside our control.
What if some documents cannot be found?
We’ll identify the missing information in your written summary so you know what still needs attention. We cannot guarantee that every historic document can be recovered or that a missing certificate can be replaced without a new inspection.
What will I receive when the work is finished?
Our planned preparation service is designed to provide organised property information and a written summary highlighting gaps. We’ll confirm the final deliverables and MyMatrixHub® options before you place an order.
Does CRS Matrix complete the government registration?
No. Our planned service helps research and organise property information. Official registration, submission and government fees are separate and remain the landlord’s responsibility.
Will I have to pay the government registration fee every year?
The government has announced an annual registration fee. Landlords should check the latest official guidance for the applicable fee, renewal requirements and deadlines. This is separate from any CRS Matrix service.
How does MyMatrixHub® fit in?
MyMatrixHub® is our property records and compliance information portal. We’ll explain the access options and any service inclusions when the preparation service becomes available. Joining the priority list does not open a portal account.
Can I update certificates and records myself?
Available features depend on the MyMatrixHub® access option. Self-managed updates and contractor document-sharing are part of our development plans, and we’ll explain what is available before you sign up.
Can you help with more than one property?
Yes. We welcome landlords with single properties and larger portfolios, including properties across different regions of England. Tell us the approximate number and locations when registering your interest.
Does this guarantee my property is compliant or registered?
No. Organising information does not replace statutory inspections, certificates, repairs or the official registration process. We highlight gaps, but landlords remain responsible for meeting legal requirements.
Are you part of the government registration service?
No. CRS Matrix is an independent commercial provider and is not affiliated with or endorsed by the government.
LET US DO THE GROUNDWORK
Your Property Paperwork.
Sorted.
Landlord registration is coming. Let CRS Matrix help with the research, document collection and organisation, so you’re better prepared when the time comes.
Register Your InterestJoin our priority list to hear about the next steps. No purchase or payment is required to register your interest.
CRS Matrix provides independent property-record organisation and PRS registration preparation, not official government registration or submission. We are not affiliated with or endorsed by the UK government. Government registration fees are separate.